This position has been filled

Overview

Our Client

Our client゠for this unique job opportunity is the Latin America office of a very large luxury goods group.

Objective

Assist in the coordination of executive committee meetings and special events as requested. Travel Arrangement, scheduling…

Ideal Profile

We are looking for an experienced Administrative Assistant / Office Manager interested in a very stable and very delicate position as Executive Assistant to the President of the company. Career stability and ability to handle very confidential information are very key to the role.

Job Description

  • Manage supervisor’s calendar and independently schedule appointments.
  • Screen incoming calls and correspondence and respond independently when possible.
  • Prepare memorandums outlining and explaining administrative procedures and policies to supervisory staff,゠and monitor compliance.
  • Prepare agenda, notices, minutes, and resolutions for corporate meetings.
  • Compose and prepare confidential correspondence, reports, and other complex documents.
  • Coordinate programs, events, or conferences by arranging for facilities and caterer, issuing information or゠invitation, coordinating speakers, and controlling event budget.
  • Organize Client Meetings.
  • Establish databases of pertinent information for use in analyzing future plans and forecasts
  • Compilation of monthly and quarterly reviews for presentation; creation and maintenance of a variety of゠Excel spreadsheets on pricing, monthly sales, account promotional programs, market share and market゠growth.
  • Manage the time keeping (Vacation/Sick) for all the President’s direct reports.
  • Assist the President in the preparation of expense reports, Hotel and Airline Reservations. Arrange for゠complex and detailed travel plans and itineraries.
  • Book conference room for all departments.

Requirements

  • Bachelor degree in Business Administration or related field preferred.
  • 5-7゠ years’ experience in an office management capacity.
  • Proficiency in Microsoft office Word, Excel, and Powerpoint required.
  • Working knowledge of mail processes such as postage machine, Federal Express and Skynet
  • Bilingual (English/Spanish) required.
  • Strong planning and organizing skills; ability to prioritize and plan work activities; ability to multi-task
  • Excellent communication skills, written and verbal
  • Well-developed interpersonal skills
  • Strong time management skills
  • Availability to work extended hours
  • Pro-active and dynamic
  • Appreciated previous experience:Bulgari, Cartier, Christian Dior, Clarins, Clinique, Cosmetics of France, Coty, Elizabeth Arden, Essence Corp, Estee Lauder, Givenchy, Guerlain, Kenzo, Kiehl’s, L’Oreal, LVMH, MAC Cosmetics, Occitane, P&G, Parbel, Procter & Gamble, Roger & Gallet, YSL Beaute, Unilever, Nestle, Kraft Foods, Mondelez, Diageo, Pernod Ricard, Bacardi, Newell Rubbermaid,
  • Appreciated previous roles:゠Administrative Assistant, Office Manager, Executive Assistant, Office Assistant.

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About ACCUR Recruiting Services

Experts in Luxury Goods and Travel Retail global recruitment