Job Facts

Job Status: Closed

Job Title: Sales & Marketing Assistant – Cosmetics

Location: New York, NY

Industry: Cosmetics

Market: Latin America

Channel: Travel Retail / Duty Free & Domestic Markets

Skills: Sales Administration, Customer Service, Order Processing

Reporting to: Sales Administration Manager (office side) and Regional Sales Manager (field)

Direct Reports: none

Traveling: none

Languages: English & Spanish

Benefits: Health, 401k and possibly stock options

Visa: Must have a valid work authorization

Job ID: JO-1807-625

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Remote work policy:

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Keyword(s): Beauty (Fragrance Cosmetics Skincare), Travel Retail / Duty Free, Seniority: Entry Level,

Function(s): Sales & Business Development (International), Supply Chain, Administrative,

Region(s): , ,

Job Description

Our Client

The employer for this Sales & Marketing Assistant role is an international beauty company.

Objective

The Sales & Marketing Assistant coordinate between sales & marketing team (VP in NYC and Export managers for across the Americas), international clients, distribution center, and internal support departments (finance, marketing, etc.).

Ideal Profile

The ideal candidate for this Sales & Marketing Assistant role would be a detail oriented individual with very good analytical skills and an interest in the Beauty/Cosmetics industry within a global context, especially with logistic and sales administration experience (order processing, follow up, coordination). Must be fluent English AND Spanish!

Sales & Marketing Assistant Job Description 

  • Order processing and verifying all item codes, pricing and pre-pack specifications against client price lists and available inventory.
  • Reviewing client orders and forecasts
  • Sending export documents (modified if necessary) to clients in a timely manner as well as any other export related documents requested by the client.
  • Assist in solving shipping issues, payment issues.
  • Follow client marketing needs as necessary.
  • Monitor the status of pending orders for clients and communicate any important delays, pushing to maximize monthly invoicing
  • Oversee health registration process for Europe

Requirements

  • College degree (Business degree preferred) with eligibility to work in the U.S.
  • 3-4 years’ experience in a sales administration/customer service oriented role
  • Experience with logistics / order processing desired
  • Must be fluent in English AND Spanish
  • Attention to detail and excellent organizational skills
  • Ability to multitask and prioritize in a fast paced environment, handling projects simultaneously and autonomously
  • Proficiency with Microsoft Office Suite (especially Excel)
  • Must be a quality-oriented team player, willing to take on additional responsibilities as necessary proactivity, positive attitude and openness to learn and adapt
  • Good communication skills and ability to work effectively with others
  • Appreciated previous experience: L’Oreal, Lancome, Coty, BPI, Beaute Prestige International, LVMH, Parfums Christian Dior, InterParfums, Clarins, Estee Lauder, Clinique, Puig
  • Appreciated previous titles: Customer Service Representative, Account Coordinator, Commercial Coordinator, International Account Associate