Sales & Marketing Assistant – Cosmetics

Jobs Facts

Job Status: Closed
Job Title: Sales & Marketing Assistant – Cosmetics
Location: New York, NY
Industry: Cosmetics
Market: Latin America
Channel: Travel Retail / Duty Free & Domestic Markets
Reporting to: Sales Administration Manager (office side) and Regional Sales Manager (field)
Reports: none
Traveling: none
Languages: English & Spanish
Salary Range (USD): $50k base + Bonus
Benefits: Health, 401k and possibly stock options
Visa: Must have a valid work authorization
Job ID: JO-1807-625


Job Description

Our Client

The employer for this Sales & Marketing Assistant role is an international beauty company.


The Sales & Marketing Assistant coordinate between sales & marketing team (VP in NYC and Export managers for across the Americas), international clients, distribution center, and internal support departments (finance, marketing, etc.).

Ideal Profile

The ideal candidate for this Sales & Marketing Assistant role would be a detail oriented individual with very good analytical skills and an interest in the Beauty/Cosmetics industry within a global context, especially with logistic and sales administration experience (order processing, follow up, coordination). Must be fluent English AND Spanish!

Sales & Marketing Assistant Job Description 

  • Order processing and verifying all item codes, pricing and pre-pack specifications against client price lists and available inventory.
  • Reviewing client orders and forecasts
  • Sending export documents (modified if necessary) to clients in a timely manner as well as any other export related documents requested by the client.
  • Assist in solving shipping issues, payment issues.
  • Follow client marketing needs as necessary.
  • Monitor the status of pending orders for clients and communicate any important delays, pushing to maximize monthly invoicing
  • Oversee health registration process for Europe


  • College degree (Business degree preferred) with eligibility to work in the U.S.
  • 3-4 years’ experience in a sales administration/customer service oriented role
  • Experience with logistics / order processing desired
  • Must be fluent in English AND Spanish
  • Attention to detail and excellent organizational skills
  • Ability to multitask and prioritize in a fast paced environment, handling projects simultaneously and autonomously
  • Proficiency with Microsoft Office Suite (especially Excel)
  • Must be a quality-oriented team player, willing to take on additional responsibilities as necessary proactivity, positive attitude and openness to learn and adapt
  • Good communication skills and ability to work effectively with others
  • Appreciated previous experience: L’Oreal, Lancome, Coty, BPI, Beaute Prestige International, LVMH, Parfums Christian Dior, InterParfums, Clarins, Estee Lauder, Clinique, Puig
  • Appreciated previous titles: Customer Service Representative, Account Coordinator, Commercial Coordinator, International Account Associate